Individuals and outside organizations may hold events at facilities provided they:

• Obtain written permission from the facility in charge of the space they wish to use
• Provide the insurance for the event

To get an online premium quote and apply for coverage, simply click the Apply Now tab above. If you have questions or need more information, click any of the tabs above or contact Marsh at 1-866-838- 9536.

Prior to the event you must deliver a Certificate of Insurance to the facility in charge of the space. The Certificate should be accompanied by a note listing the name of the event sponsor, the date of the event, and the location of the event (since some departments control multiple venues).

If you already have insurance coverage, please have your insurance company send the facility in charge of the space a Certificate of Insurance with the following specifications:

• You or your company must be listed as the Insured.
• The event sponsor must be listed as an Additional Insureds.
• The Insurer/Producer name and contact information must be on the Certificate.
• The policy start and end date must encompass the entire length of your event.
• The policy must include General Liability coverage of at least $1,000,000.
• If you are bringing a vehicle, the policy must include Automobile Liability coverage of at least $1,000,000.
• If you are bringing employees, the policy must include evidence of Workers’ Compensation coverage.
• The Certificate of Insurance must provide 30 days’ advance written notice for any modification, change, or cancellation of any component of the insurance coverage.

If you DO NOT have insurance coverage of your own, you may obtain coverage by filling out the application. Payment must be received prior to the event. A Certificate of Insurance will be issued upon receipt of payment. The Certificate of Insurance is your proof of coverage. Present it to the facility in charge of the space prior to the event.

****Failure to comply with one, or both, of the following requirements will affect Participant Legal Liability in place for any event even if a Certificate of Insurance is provided.****

You must have Accident Medical coverage in force with a limit no less than $10,000 for each of your participants (players) or a deductible of not less than $10,000 will be instituted. This deductible applies separately to each claim, or suit, with respect to any player participant. The limit of insurance will not be reduced by the amount of this deductible.

You must also have a Waiver and Release form system that is regularly maintained or Participants Legal Liability will be subject to a $10,000 deductible. This system must secure and maintain properly executed Waiver and Release forms for all participants. For minor participants (under eighteen years of age) you must always secure and maintain properly executed Minor Waiver and Release forms signed by the parent or legal guardian.

Participants Legal Liability provides coverage for claims you are legally obligated to pay because of actions brought against you, the Named Insured, by players and/or other participant(s). Participant means any player, coach, manager, staff member, team worker, official, media personnel, cheerleader, or band member practicing for, or participating in, the sporting event. This means all of your team members and players and any participating non members! Participant liability insurance, like all liability policies, would provide coverage to the injured party only if the tenant user were liable.

Claims Reporting:

Philadelphia Process

How to report a claim:

Step 1 – Gather the Facts
When reporting a notice of loss, please provide as much detail as possible. This should include, but not be limited to, Insured Name, Contact Name, Policy Number, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type (s) of Damage and Estimated Amount of Loss.

Step 2 – Report

• Available Online – Click here to report a claim (link to https://www.phly.com/aboutphly/Claims/ReportClaimForm.aspx)
• Philadelphia Insurance Companies
  Attention Claims Department
  One Bala Plaza, Suite 100
  Bala Cynwyd, PA 19004-0950
   
• Phone – 800-765-9749
  Fax – 800-685-9238
  Email – claimsreport@phlyins.com

Step 3 – Follow Up
The claims customer service department will immediately process your first notice of loss and you will be contacted by your servicing representative.

HCC Process

How to report a claim:

Step 1 – Gather the Facts
When reporting a notice of loss, please provide as much detail as possible. This should include, but not be limited to, Insured Name, Contact Name, Policy Number, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type (s) of Damage and Estimated Amount of Loss.

Step 2 – Report

• HCC Specialty Underwriters, Inc.
  401 Edgewater Place, Ste 400
  Wakefield, MA 01880
• Phone – 800-927-6306
  Fax – 781-994-6001

Step 3 – Follow Up
The claims customer service department will immediately process your first notice of loss and you will be contacted by your servicing representative.